Closed ATM View - IPFA-001
Financial and Payroll Management Services and Advice
Canberra
Deliver core transactional financial and payroll management services and related reporting for the Infrastructure and Project Financing Agency (IPFA), consistent with Commonwealth policies and the Public Governance, Performance and Accountability Act 2013 (PGPA Act) and associated Rule.
Services shall include, but are not limited to:
Transactional Services
•Provision of financial management and HR IT systems including accounts payable, payroll, expense claim, reporting add-ons
•Fortnightly payroll processing
•Accounts payable/ accounts receivable processing
•Bank account administration, including receipting funds, collating payments for approval and release, reconciliation of corporate credit cards and monthly sweeping arrangements
•Monthly and quarterly Government reporting (financial reporting, expenditure reporting, payroll reporting)
•Lodgement of quarterly Business Activity Statement ("BAS") with the ATO
•Lodgement of monthly Instalment Activity Statement ("IAS") with the Australian Taxation Office ("ATO")
•Quarterly superannuation contribution payment and reporting to employee funds
•Preparation of PAYG payment summaries and provision of same to employees
•Preparation of PAYG payment summary statement and lodgement with the ATO
•Lodgement of Fringe Benefit Tax ("FBT") return
•Preparation of annual financial statements
It is anticipated that the arrangements will be required for up to 2 years from 1 July 2020, after which IPFA will transition to the Commonwealth Government's shared services arrangements.
Phase 2 – Transition Out Services
•Liaison with a potential alternate shared services provider (within the Commonwealth) over transition out services
•Other services as identified through transition planning and implementation.
The following terms and conditions will also apply:
1.If in the course of performing the Services under this Contract, if the Service Provider anticipates that its fees and disbursements will exceed the amount provided in this RFQ, it must inform IPFA before its anticipated fees and disbursements reach 80% of the Contract amount. Fees and disbursements in addition to the Contract amount whether or not for the Services or for additional services will not be paid unless specifically approved, in the sole discretion of IPFA or the subject of another Contract under the Deed.
3.IPFA will not pay any disbursements under this Contract including expert reports and travel and accommodation expenses unless, prior to being incurred by the Service Provider, they have been pre-approved in writing by IPFA.
Not applicable
July 2020 - June 2022, with possibility of extension
Submissions are to be sent by email to ipfa@ipfa.gov.au.